The Facilities Department is responsible for the maintenance, safety and security of the district’s buildings and grounds.
View the District-Wide Safety Plan (Note: The district is in the process of updating its safety plan)
Pesticide Use Information
Facilities Use Forms & FAQs
- Facilities Use Application
- Facility Rental Fee Schedule
- Facilities Use Regulations & Handbook
- Facilities Use Policy 1500
Does the district allow for-profit organizations to use the facilities?
No, New York State Education Law 414 prohibits school districts from allowing for-profit organizations to use the facilities. All organizations must submit proof of 501(c) (3) status.
Who is eligible to use the district’s facilities?
According to New York State Education Law 414, school district facilities are available to non-profit organizations only. All organizations must submit proof of IRS 501(c)(3) status.
Who is required to pay for facilities use?
All groups not directly related to the district must pay the prevailing facility use rate, according to NYSED Law 414.
What are custodial charges?
A custodian must be on duty whenever a facility is in use, for safety, clean up and securing the building. Facilities users are responsible for the cost of a custodian.
When are District Facilities available?
Facilities are available for use when school is in session only. They are not available during recesses, superintendent conference days, snow days, holidays or Sundays.
- Buildings: Generally, the three elementary schools are available Monday-Friday, 6:30 – 7:45 PM. Secondary schools are typically available Monday-Friday, 6:00 – 9:00 PM.
- Fields: Generally fields are available Monday-Friday, 6:00 PM until dark and weekends, 8:00 AM – 6:00 PM. The District has first priority on all fields; Town of Orangetown Parks and Recreation has second priority.
Is there a minimum rental period?
There is no minimum during normal school hours. Outside of the normal school hours, there is a two-hour minimum.
Does facilities use include access to technology equipment and internet?
No. The school district does not rent or provide technology equipment or internet access.
When should I submit a Facilities Use Application?
Applications must be submitted at least two weeks before an event, but no more that three months in advance. Although certain organizations must reserve facilities for seasonal use, the district reserves the right to cancel a Facilities Use Permit if it requires the space.
Can we be bumped at last minute?
While the district tries to avoid cancelling any use, in the unlikely event that this occurs, our office will try to work with you and possibly reassign your use to another facility.
Is there a cancellation deadline?
Yes. A cancellation fee is charged to organizations who do not cancel at least 48 hours in advance.